CLAREMORE —  

Public Notice

PUBLISHED IN THE CLAREMORE DAILY PROGRESS, CLAREMORE, OKLAHOMA, JANUARY 11, 2013.

NOTICE OF REGULAR MEETING

BOARD OF COUNTY COMMISSIONER’S

FOR ROGERS COUNTY, OKLAHOMA

PLACE: Rogers County Courthouse, 219 South Missouri, Room 1-109, Claremore, Oklahoma

DATE & TIME: Wednesday, January 2nd, 2013, at 9:00 O’clock A.M.

MINUTES

***CONSIDERATION, DISCUSSION AND POSSIBLE ACTION TO BE TAKEN ON THE FOLLOWING LISTED ITEMS ON THE AGENDA:

ITEM 1: CALL TO ORDER: Chairman Helm called the meeting to order at 9:00 a.m.

ITEM 2: ROLL CALL TO ESTABLISH QUORUM:

Determine that Notice of Meeting and Agenda were properly posted in accordance with the Oklahoma Open Meeting Act. Chairman Mike Helm, Commissioner Kirt Thacker and Commissioner Dan DeLozier were present and quorum established and determined that Notice of Meeting and Agenda were properly posted in accordance with the Oklahoma Open Meeting Act.

ITEM 3: PLEDGE OF ALLEGIANCE:

Commissioner DeLozier led the salute and Pledge of Allegiance to the American flag.

ITEM 4: INVOCATION: Commissioner Thacker said a prayer

ITEM 5: APPOINTMENT OF 2013 CHAIRMAN

 Commissioner Helm made a motion that Commissioner Thacker be the chairman for 2013 with Commissioner DeLozier seconding the motion.  Roll call: Helm-aye, Thacker-aye, DeLozier-aye. Motion carried.

ITEM 6: APPROVE/ DISAPPROVE MINUTES:   December 26, 2012    Commissioner Helm made a motion to approve minutes as presented with Commissioner DeLozier seconding the motion.  Roll call: Helm-aye, Thacker-aye, DeLozier-aye.  Motion carried.

ITEM 7: ANNOUNCEMENTS:

Commissioner Helm introduced his family.

ITEM 8: UNFINISHED BUSINESS: none presented

ITEM 9: ZONING:   none presented                      

ITEM 10:  PLATS: none presented

ITEM 11:  ROADS & BRIDGES: none presented

ITEM 12:  CASH FUND ESTIMATE OF NEEDS & REQUEST FOR APPROPRIATIONS: none presented

ITEM 13:  TRANSFER OF FUNDS: none presented

ITEM 14:  UTILITY PERMITS: none presented

ITEM 15:  CLAIMS:

     1.   Salaries-none presented

   2.   Attendant Care-none presented

ITEM 16:  BLANKET PURCHASE ORDERS:

1.   Material, Supplies, Parts, Groceries & Prescriptions –

• District#3-Pixley Lumber $300.00
• E-911 Froman Oil $400.00
• Emergency Management-Commdata $350.00
• Emergency Management Froman Oil $350.00
• Planning Commission-District #3 $600.00

2.   Orders Exceeding Amount of Issuance – none presented

ITEM 17:  GRANTS: 

1.  Rural Economic Action Plan (REAP) Contract #036-ED-2013 (D#3-Thacker) Chairman Thacker made a motion to table until January 7, 2013 with Commissioner Delozier seconding the motion. Roll call: Helm-aye, Thacker-aye, DeLozier-aye.  Motion carried.

1TEM 18: PAYMENT REQUISITION – CONSTRUCTION FUND – RCB BANK,  TRUSTEE: none presented

ITEM 19: AGENDA ITEMS:

1. Update by BKL, Inc., and Flintco regarding Courthouse and E911 Center Projects – Kim Reeve said courthouse is coming along fine and they are working with Janet Hamilton, E911 Director, to finalize the plans for the E-911 /Center drawings.  We will meet with the 911 Trust Authority to bring to them up to speed so there won’t be any surprises with the plans. B.J. Fay said they are installing terrazzo on the first floor and stone base on the fourth floor.  Painters are painting the stairwells and they are doing the concrete on the back alley. We are currently under budget and on track.  Discussion only, no action taken.
2. County Clerk’s Cash Book & Summary Report for December 2012(County Clerk) Commissioner DeLozier made a motion to approve report as presented with Commissioner Helm seconding the motion. Roll call: Helm-aye, Thacker-aye, DeLozier-aye.  Motion carried
3. Discussion and possible action to enter Executive Session for the purpose of discussing the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee, as authorized by Title 25 O.S. § 307 (B) (1), to-wit: Bob Anderson (D#1-DeLozier) Commissioner DeLozier made a motion to enter executive session with Commissioner Helm seconding the motion at 9:10 a.m. Roll call: Helm-aye, Thacker-aye, DeLozier-aye.  Motion carried.
4. Motion and Vote to Adjourn Executive Session and enter Regular Session – Chairman Thacker made a motion to adjourn Executive Session and enter Regular Session at 10:29 a.m. Roll call: Helm-aye, Thacker-aye, DeLozier-aye.  Motion carried.
5. Discussions and possible action with respect to the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee:  Bob Anderson – Chairman Thacker made a motion to terminate Emergency Management Director Bob Anderson effective immediately with Commissioner Helm seconding the motion. Roll call: Helm-aye, Thacker-aye, DeLozier-aye.  Motion carried.  Chairman Thacker asked Mr. Anderson to go with Human Resources Director Jenny Bentley to retrieve personal items from office.

ITEM 20: ANNOUNCEMENTS REGARDING COUNTY EVENTS AND STATUS UPDATES FOR COMMENTS AND DISCUSSION FROM COUNTY DEPARTMENTS AND ELECTED OFFICIALS, AS FOLLOWS:

a.) 911 Administrator – b.) Assessor – c.) Building Operations/Maintenance d.) County Clerk – e.) Court Clerk – f.) District Attorney – g.) Election Board h.) Emergency Management – i.) Human Resources – j.) Information Technology k.) Inspections/Planning Commission – l.) Judicial – m.) OSU Extension – n.) Sheriff o.) Treasurer

a. 911 Administrator Janet Hamilton reported there is a scheduled Trust meeting for Thursday, January 3, 2013 at 10:00 a.m. at Sheriff’s office.

d. Chairman Thacker announced we have a new County Clerk-Robin Anderson.

k. Planning Commissioner Director Larry Curtiss said there are 9 residential permits for the month of December, 2012 and he will be out all next week for floodplain manager certification.

ITEM 21: ACKNOWLEDGEMENT RECEIPT OF THE FOLLOWING ITEMS: None presented.

ITEM 22:  PUBLIC COMMENTS AND RESPONSES FROM BOARD MEMBERS:

Limited to specific items on the Agenda that are listed and discussed at this meeting and limited in duration at the discretion of the Chairman – Saleesha Wilken, Claremore Daily Progress, asked a question regarding termination of Bob Anderson. 

ITEM 23: NEW BUSINESS:

   1.   Consideration and possible action with respect to any other matters not known about or which could not have been reasonably foreseen prior to posting the agenda – None presented.

ITEM 24:  PAYMENT OF PURCHASE ORDERS FROM ALL DEPARTMENTS:(Materials, Supplies, Parts, Groceries & Prescriptions)  ***NOTE***see attached list of all claims submitted for payment from all departments and approved for payment by the Board on Wednesday, January 2, 2013***Commissioner Helm made a motion to approve payment of all purchase orders submitted from all departments with Commissioner DeLozier seconding the motion. Roll Call: Helm-aye, Thacker-aye, DeLozier-aye. Motion carried.

ITEM 25: RECESS OR ADJOURNMENT:

Commissioner DeLozier made a motion to adjourn at 10:55 a.m. with Commissioner Helm seconding the motion. Roll Call: Helm-aye, Thacker-aye, DeLozier-aye.  Motion carried.

BOARD OF COUNTY COMMISSIONERS

ROGERS COUNTY, OKLAHOMA

By:________________________________

(SEAL)      Robin Anderson, Rogers County Clerk

Notice of said meeting was filed in the Office of the County Clerk on Thursday, December 27th , 2012, at 1:28p.m. and posted on the Courthouse Bulletin Board; Outside the Commissioner’s Meeting Room; on the Exterior Window at the Southeast Entrance and Front Door Entrances to the Courthouse; on the wheelchair ramp door; and on the county web site.