INVITATION TO BID

CLAREMORE —

Public Notice

PUBLISHED IN THE CLAREMORE DAILY PROGRESS, CLAREMORE, OKLAHOMA, FEBRUARY 3, 2013.

INVITATION TO BID

Pursuant to the provisions of Sections 1500 to 1507, Title 19 O.S., bid for County purchases in excess of $10,000.00 are to be solicited by the County Clerk’s Purchasing Agent. The bids will be evaluated and awarded by the Board of County Commissioners at the time and date listed at the end of this invitation.

Bid Number #601 – Vehicle Equipment

GENERAL: Rogers County is requesting sealed bids Emergency Vehicle Equipment for the Rogers County Sheriff’s Department. The car(s) shall be fully serviced and ready to operate. Successful bidder shall meet or exceed the following bid specifications.

Specifications	Meet Spec’s Yes or No	Price per item
LED Light Bar Red/Blue 54 Inches, Traffic Director, LED Takedowns, LED Alley Lights with all mounting hardware.(Vendor will be required to work with current installed equipment and use some current equipment on new vehicles)
800 MHZ Scanner
Corner/Undercover LED’s Qty 2 front and 2 rear
Dual Shotgun Rack (Shotgun/AR 15) (Pro Guard, Lund, Setina, or equivalent
LED Flashlight with charger to be installed and wired into vehicle. Streamlight DS LED stinger or equivalent
Push Bumper/Grill Guard for above listed vehicles. GoRhino, Ranch Hand, or equivalent
LED Grill Lights qty 2 per vehicle(min 4 to 6 leds per light)
Equipment console, must be must be spec’ed for above listed vehicles. Jotto, Havis, Gambler Johnson, or equivalent
Dual Cup Holder for above console
Two 100 Watt siren speakers per vehicle
Siren/Controller/light control SO 380R or equivalent
(2) Coax with Mini Connector
VHF Antenna
Single Cage for SUV or Sedan
Radar dual antenna with mounting hardware. Either Dual K or KA Decataur Genesis II connect or equivalent(Vendor must reinstall some current installed units
Vehicle Graphics (All graphics must be approved by RCSO and will be a five year vinyl material
Installation Cost
All equipment will be installed per manufacture, all wiring and circuit breakers will be provided by vendor. There will be a master 150 amp circuit breaker/disconnect switch installed
Vendor will be provided a one year warranty on installation services
Vendor must provide Rogers County with a timeline to complete the project
Vendor must be able to work with RCSO to ensure the equipment is set up for the best operating conditions for the department. Setting up the light controls, scanner frequency, siren controls, mounting of speakers, etc

Specify delivery date: _________________________________

NOTE: Delivery date could be factor in bid award.

List any exceptions or additions to the bid: ____________________________________________

WARRANTY: Bidder shall list any and all warranties on car(s). Nature and length of warranty should be specified. All other manufacture warranties should also be listed.

Any questions concerning this bid please contact:

Sheriff’s Department

Jon Sappington or Jerry Smittle

@ (918) 342-9704

Sealed bids must be submitted to the Rogers County Purchasing Agent, Rogers County Courthouse. 219 South Missouri Avenue RM. 1-104 Claremore, Oklahoma 74017

Prior to 4:00p.m. C. S. T. on Friday, February 15^th, 2013.

NO ADDITIONAL INFORMATION WILL BE ACCEPTED FROM ANY VENDOR ONCE BID SUBMISSION DATE AND TIME HAVE EXPIRED

ANY CHANGES ON SUBMITTED BID, FROM VENDOR, MUST BE INITIALLED, Including but not limited to: strike-outs, over-writes or white-out

Sealed bids will be opened in the Rogers County Commissioner’s Meeting Room 1-109, Rogers County Courthouse, 219 South Missouri Avenue, Claremore, Oklahoma,

Tuesday, February 19^th, 2013 @ 9:00a.m. C. S. T.

Facsimiles or electronic submissions will not be accepted

Purchases by Rogers County, Oklahoma are not subject to State or Federal Taxes.

Oklahoma Law requires each bidder submitting a bid to Rogers County for goods or services to furnish a notarized sworn statement of non-collusion.

Bids should be sent to:

Rogers County Clerk, ROBIN ANDERSON

ATTN: Marilynn Gibson

Purchasing Agent

219 South Missouri Avenue, Room 104

Claremore, Oklahoma 74017

Late bids will not be considered. Bids must be received in sealed envelopes (one to an envelope) with bid number and closing date written on the outside of the envelope.

Rogers County reserves the right to delete any item and reject any and all bids, to accept in whole or in part, to waive any informalities, or technicalities in bids received, to accept bids on materials, or equipment with variations from specification in those cases where efficiency of operation will not be impaired and unless otherwise specified by the bidder or accept any item in the bid.

Recognizing that preparing a bid involves considerable effort, your observance of the foregoing instructions will help insure that your bid will receive proper processing for its presentation to the Board of County Commissioners for consideration.

Rogers County, Oklahoma

Rogers County Courthouse

219 South Missouri Avenue Room 1-104

Claremore, Oklahoma 74017

Robin Anderson, Rogers County Clerk

Marilynn, Purchasing Agent

(918) 341-8360 ext #11

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