BOARD OF COUNTY COMMISSIONERS

9 a.m. Monday

Rogers County Courthouse

219 S. Missouri

Commissioners Meeting Room, 1-109

UNFINISHED BUSINESS:

1. Award Bid #0463 80 foot flagpole Rogers County Courthouse

2. Award Bid #0464 Fuel Tanks District #1; District #2 and District #3

note: last week’s agenda August 13, 2007, read under Item 15 Agenda Items #7, Open & Award Bid #0446-Fuel Tanks-District #1; District #2 and District #3 the bid number listed was wrong, should be Bid #0464, not #446

ZONING:

1.Hearing with possible action on Notice of Appeal filed by George Robert Donker for Val’s Distributing on an Application for a Change of Zoning from RS-25 to C-4 with intended use after zoning is wholesale meat distributor on the North 330 feet of the South 1031 feet of the W/2 of the NW/4 of the NW/4 of Section 34, Township 20 North, Range 14 East of the I.B.&M.;, Rogers County, according to the U.S. Government Survey thereof address: 1415 North 145th East Avenue, Tulsa, Ok 74116 -

TRANSFER OF FUNDS:

1. District #3 One Cent M&O; to capital outlay - $400,000.00

2. District #2 One Cent M&O; to capital outlay - $100,000.00

UTILITY PERMITS:

1. EnergyQuest, Nowata, Ok boring county road 4070 diagonally from Section 25, Township 23 North, Range 14 East in the NE/4 to Section 30, Township 23 North, Range 15 East in the SW/4 of the I.B.&M.;, Rogers County -

2. EnergyQuest, Nowata, Ok boring county road 40 mile of county road 406 from Section 25, Township 23 North, Range 14 East to Section 36, Township 23 North, Range 14 East of the I.B.&M.;, Rogers County -

3. EnergyQuest, Nowata, Ok boring county road 390 and 407.5 with 1 diagonal bore from Section 19, Township 23 North, Range 14 East to Section 30, Township 23 North, Range 14 East of the I.B.&M.;, Rogers County -

4. A T & T trenching/boring, beginning approximately 2640 feet east of the SW/corner of Section 11, Township 21 North, Range 14 East of the I.B.&M.;, Rogers County, from 25 feet of c/l, then under East 106th Street North, then buried to 25 feet south of c/l, then buried west approximately 10 feet

CLAIMS:

1. Salaries Tim Jolly, $2684.47; Richard Farbro, $72.00 -

2. Attendant Care

3. Tort Claim of Amy Kelley and Mark Kelley, individually and Amy Kelley as

Personal Representative of the Estate of Amanda A. Kelley, deceased vs. Rogers County Sheriff’s Office, Deputy Joe Batt and Board of County Commissioners, for personal injuries and wrongful death of Amanda Amber Kelley in the amount of $175,000.00 and uninsured or underinsured motorist coverage of policy limit

BLANKET PURCHASE ORDERS:

1. Materials, Supplies, Parts, Groceries & Prescriptions

2. Orders Exceeding Amount of Issuance

AGENDA ITEMS:

1. Discussion with possible action on appointing a committee for promotion of renewing the one-cent sales tax for roads and bridges (tabled from 8-6-07 and 8-13-7 meetings)

2. Discussion with possible action for Board of County Commissioners to call for a special audit of Rogers County Commissioner’s Districts #1, #2 and #3 and the Rogers County Clerk’s Office

3. Discussion with possible action on contract between A T & T Oklahoma, Rogers County, The Regional 9-1-1 Board and its member jurisdictions (City of Claremore, City of Collinsville, City of Glenpool, City of Jenks, City of Owasso, Rogers County, City of Sand Springs, City of Sapulpa, Town of Skiatook and City of Tulsa) for the purpose of Enhanced 9-1-1 Equipment, Equipment Maintenance, Network, Frame Relay, Database and Related Services with agreement components: Master Service Agreement; Addendum 1-Hosted E9-1-1 Services; Addendum 2-Installation, Maintenance & Training; Addendum 3-Frame Relay; Addendum 4-Database & Selective Routing; Addendum 5-Mapping; Second Request for Bid with Attachments & Appendices

3. Open & Award Bid #0466 Asphalt Joint/Crack Sealer District #3

4. Open & Award Bid #0467 Fencing for District #2

5. Approve/disapprove Resolution for Disposing of Equipment for District #2

2004 Caterpillar Motor Grader 140H with ripper, sn#AMP1215 and transferred to Ray?s Used Equipment, Inc. in Nacona, Texas by sealed bid

6. Approve/disapprove Agreement/Resolution #2007-38 by and between the Board of County Commissioners of Tulsa County and the Board of County Commissioners of Rogers County therefore, Tulsa County agrees to furnish all materials, labor and equipment necessary to construct standard traffic control signage and to bill other governmental agencies for the actual material cost for the requested signage and Rogers County agrees to provide list of requested signage, to reimburse Tulsa County for the actual material cost and to pick up the requested signage at the Tulsa County Sign Shop at 6601 North 115th East Avenue, Owasso, Ok

7. Approve/disapprove Resolution #2007-36 to allow Rogers County to buy or sell machinery and/or equipment at the Statewide County Equipment Auction, Choctaw Conference Center, East side of Highways 69/75, (3 miles south of Durant), Durant Oklahoma, Saturday, October 6, 2007

8. Approve/disapprove Resolution #2007-37 to allow Rogers County Treasurer reimbursement of funds expended to Financial Equipment Company, Jenks, Oklahoma. The warrant was received by Dolphin Capital Corporation, Moberly, Missouri, and Dolphin deposited the check in the amount of $574.00, Dolphin realized their error and reissued a warrant in the same amount back to Rogers County Clerk. The Treasurer of Rogers County is hereby authorized to received funds under this resolution for deposit into the General Fund of Rogers County, Oklahoma, for distribution to the maintenance & operation account for the Rogers County Treasurer

9. Approve/disapprove Resolutions for Disposing of Equipment for County Clerk’s Office Monroe desk calculator, sn#AR-132274 to be junked and 2 each Swingline electric staplers Model #67 bought for $159.00 each to be junked

10. Acknowledgement for public record check #208-108184 for $315.01 and check #208-108199 for $90.30 for District #3 for sale of sheet iron #2 to CMC Recycling

11. Approve/disapprove Monthly Reports of County Officers for July 2007

12. Acknowledgement only for public record of check #00848724 in the amount of $7923.00 from Acme Brick Company per county road repair agreement dated September 22, 2003

13. Approve/disapprove setting Holidays for 2008

PUBLIC COMMENTS: Limited to specific items on the Agenda that are listed and discussed at this meeting and limited in duration at the discretion of the Chairman

NEW BUSINESS:

1. Consideration and possible action with respect to any other matters not known about or which could not have been reasonably foreseen prior to posting the agenda



CLAREMORE CITY COUNCIL SPECIAL MEETING

5 p.m. Monday

Public Infrastructure Buildings

720 & 724 Ramm Road

Tour of Public Infrastructure Buildings



CLAREMORE CITY COUNCIL

6 p.m. Monday

City Hall, Council Chambers

104 South Muskogee

Presentations:

Phil Stowell: recognition & presentation of Care More for Claremore’s Properties of the Month for improvement on aesthetic value of neighborhood

Current Business:

Actual salary claims for pay period ending July 28, 2007 in the amount of $399,049.47 and estimated salary claims for next pay period in amount of $430,000

Approve soliciting bids for large document scanner, copier, printer for Developmental Services Department

Approve soliciting bids for forklift for City Warehouse Department

Approve Lease/Purchase Agreement with AT&T; for 911 equipment ($4,500 monthly)

Approve budget transfer from Hospital Road Project #381 to Will Rogers Boulevard Project #3-6 to pay additional costs to PSA Dewberry due to unpaid invoice; transfer amount $1,280.02

Approve Renewal of Agreement between City of Claremore and Grand Gateway Economic Development Association regarding the City’s financial assistance to the Association for the operation of its Public Transportation System (Pelivan) from July 1, 2007 to June 30, 2008 in total amount of $69,000 ($5,750 monthly)

Approve recommendation by Special Events Committee to award dollar or in-kind amounts as follows: Sister City, Claremore Round-Up Club, Wild West Show, $10,000 each

Adopt Resolution accepting Airport Grant for Taxilane Extension and Bravo Connector — City’s share is $30,474, total amount $508, 366

Adopt Resolution authorizing condemnation of the interest in real property (New Wastewater Treatment Project)

Approve granting emergency authority to City Manger to purchase replacement pump/pumps for water plant