CITY OF CLAREMORE

FINANCE COMMITTEE, 2 p.m. Monday, City Hall, Finance Dept. Conference Room, 104 South Muskogee

Discuss/review financial updates and reporting

Discuss/review Cit investments and monetary holdings

Other items/comments



BOARD OF COUNTY

COMMISSIONERS, COUNTY

COURTHOUSE, 9 a.m., Monday, July 9, 219 S. Missouri, Commissioners Meeting Room 1-109

UTILITY PERMITS: 1. Rural Water District No. 2, Mayes County ñboring county road NW/422 at a point 30 feet south of the east º corner of Section 4, Township 19 North, Range 17 East of the I.B.&M.;, Rogers County -

CLAIMS: 1. Salaries; 2. Attendant Care ñ Sandra Epperson, $705.00 and $247.50

BLANKET PURCHASE ORDERS: Materials, Supplies, Parts, Groceries & Prescriptions; 2. Orders Exceeding Amount of Issuance;

AGENDA ITEMS: Approve/disapprove Master Services Agreement Rogers County E911 between Rogers County Board of County Commissioners and Southwestern Bell Telephone, L.P., d/b/a A T & T Oklahoma, for database services and network services; Approve/disapprove fee for Grand Gateway Economic Development Association Annual Membership for fiscal year 2008 (July 1, 2007 to June 30, 2008) in the amount of $2800; Acknowledgment and presentation of check from Grand Gateway Economic Development Association for E911 Service Fees for June 2007 in the amount of $21,425.06; Approve/disapprove dues to Association of County Commissionerís of Oklahoma (ACCO) for 7-1-07/6-30-08 in the amount of $4250; Approve/disapprove Resolution #2007-30 of Full Warranty Lease Purchase Agreements for equipment by and between Rogers County and The Empire Companies, Welch State Bank, Bank of Nichols Hill, Oklahoma Department of Transportation, covering the following described personal property referred to as equipment, to wit: District #1: financing thru Welch State Bank on wheel loaders, motor graders, backhoe and gradall and District #2: financing thru Bank of Nichols Hill on pot hole patcher; financing thru Welch State Bank on backhoe, wheel loader, lowboy trailer, gradall, asphalt sipper, gradall (Kirby-Smith) John Deere tractor and financing thru Oklahoma Department of Transportation on John Deere loader/backhoe, hydraulic excavator, wheel tractor with hydraulic boom mower and financing thru The Empire Companies on 4 Mack dump trucks and Mack Truck with snow plow/blade attached and District #3: financing thru Welch State Bank on graders, wheel loaders and backhoes for fiscal year 2007-2008; Approve/disapprove Resolution #2007-31 for lease renewals for equipment that are being leased through the County Road Machinery and Equipment Revolving Fund for fiscal year 2008 on Agreement Number 662001, ODOT Number 99-2022; Agreement Number 662002, ODOT Number 99-2023; Agreement Number 662003, ODOT Number 99-2028 on John Deere loader/backhoe, sn#T0310SG957403; John Deere/hydraulic excavator, sn#507662 and John Deere Wheel Tractor, sn#L06615A479539 with hydraulic boom mower, sn#2926, be it resolved that the aforesaid Lease-Purchase Agreements be and are hereby renewed for the period of one year commencing on the 1st day of July, 2007 and ending on the 30th day of June 2008; Approve/disapprove signing of Letter for Oklahoma Department of Transportation as per 69 O.S. 1991, Section 636.5 paragraph D, all risk physical damage insurance shall be carried on all equipment and road machinery purchased through the County Road Machinery and Equipment Revolving Fund; Discussion with possible action of Letter of Engagement with Price, Waterhouse, Cooper, LLC for appraisal of Terri Nitrogen, Verdigris Plant on behalf of the Rogers County Assessorís Office; Discussion and possible action regarding the approval of a Lease Agreement with RCB Bank for the building located at 301 West 1st Street, containing approximately 1080 square feet, for temporary office space for the Rogers County Planning Commission for a primary term commencing July 9, 2007 and ending September 30, 2007, with an option to renew on a month-to-month basis thereafter, as needed; Discussion and possible action to enter Executive Session for the purpose of confidential communications between the Board of County Commissioners and its attorney, Assistant District Attorney, Barry Farbro, concerning the following pending claims or actions, if the Board, with the advice of its attorney, determines that disclosure will seriously impair the ability of the Board to process the claim or conduct pending litigation or proceedings in the public interest, as authorized by Title 25 O.S. ß 307(4): a. David Jude Leaverton, plaintiff, vs. Sheriff of Rogers County, Jerry Prather, and Jail Administrator of Rogers County Jail, Case No. CJ-2007-283; b. Randy Scharmacher, plaintiff, vs. Sheriff of Rogers County, Jerry Prather and Jail Administrator of Rogers County Jail, Case No. CJ-2007-390; c. Tort Claim of Jo Dawn Mathews vs. Board of County Commissioners;

Motion and vote to adjourn Executive Session and enter Regular Session; Discussion and possible action with respect to the following pending claims or actions considered during Executive Session



Inola Public Schools, Board of Education, Monday, July 9, 2007, 6:30 p.m., Administration Building Board Room

Agenda:

Report on revenue collections and expenditures.

Motion to name contractor for the Elementary Classroom Addition.

Motion to contract with Aztec Lock to re-key Inola High School.

Motion to approve Property Arts, Inc. purchase order for architectural fees for elementary construction ($86,630.58) to be taken out of Bond Fund #36.

Motion to retire to executive session to discuss hiring an elementary special services teacher and a secondary special services teacher for school term 2007-2008. (25 O.S. 307 (B)(1).

Motion to return to regular session.

Motion by the Superintendent to hire an elementary special services teacher for school term 2007-2008. (25 O.S. 307(B)(1).

Motion be the Superintendent to hire a secondary special services teacher for school term 2007-2008. (25 O.S. 307(B)(1).

Vote to approve First Baptist Church using one school bus July 23rd through July 26th for Kids Camp at Wagoner.

Vote to approve or disapprove recommendation to close Child Nutrition Checking Account at RCB Band and include Child Nutrition Daily Deposits in the Activity Fund Account at 1st Bank Oklahoma. (The State Department requires the Child Nutrition Account for daily deposits be zeroed out at the end of each school year. Since this account is zeroed out this would be a good time to change the bank used.)

Motion by the Board to hire a company to lay tile in the middle school.

Motion by the Board to hire P&W; Builders, Inc. (Greg Weaver) to renovate storage rooms in the Administration Building.



Claremore Public Schools,

Board of Education, Monday, July 9, 2007, 7 p.m., Administration Building

Agenda:

Discussion and action on Emergency Transfers

Discussion and action on fundraisers for 2007-2008 and Sanctioning of Booster Clubs and Organizations

Discussion and action on changes to handbooks for the elementary schools and changes to Alternative Learning Center handbook

Discussion and action on request from Administration Activity Account to close Athletics Sub-Account

Executive session to discuss Personnel Items:

Employment—

Rehire—Lynn Boyd, Secretary, Claremore High School

Spanish Teacher, Claremore High School

Special Ed. Teacher, Westside Elementary

Collaborative Teacher, Claremore High School

Speech Pathologist, Claremont Elementary

Physical Ed/Female Fitness

Math Teacher, Claremore High School

Math Teacher, Claremore High School

Art Teacher, Claremore High School

Resignations—

Cassie Marsh, Paraprofessional, Roosa Elementary

Margaret Galva, ELL Teacher, Central Upper Elementary

Russel Walden, Coach/Teacher, Claremore High School

Melissa Walden, Teacher, Claremore High School

Leave of Absence—

Lesley Thomas, English Teacher, Claremore High School

Release of career stipends in accordance with negotiated agreement.

Property for elementary school



Verdigris Public Schools, Board of Education, Monday, July 9, 2007, 6:30 p.m., High School Library

Agenda:

Recommendation, consideration, discussion and action to approve or disapprove fund raisers for the 2007-2008 school year.

Recommendation, consideration, discussion and action to approve or disapprove emergency transfers for the 2007-20089 school year.

Recommendation, consideration, discussion and action to approve or disapprove milk bids for the 2007-2008 school year.

Recommendation, consideration, discussion and action to approve or disapprove bread ids for the 2007-2008 school year.

Recommendation, consideration, discussion and action to approve or disapprove Gerald Gay as Treasurer and Sharron Gay as Deputy Treasurer for the 2007-2008 school year.

Recommendation, consideration, discussion and action to approve or disapprove computer bids (computers and monitors).

Recommendation, consideration, discussion and action to approve or disapprove school bus bids.

Recommendation, consideration, discussion and action to approve or disapprove the AIDS Education Policy for Verdigris Public Schools.

Recommendation, consideration, discussion and action to approve or disapprove Kay Thompson as Activity Fund Custodian and Linda McGuire as Encumbrance Clerk and Minute’s Clerk for the 2007-2008 school year.

Recommendation, consideration, discussion and action to approve or disapprove giving Dr. Gerald Gay, Treasurer, Verdigris Public Schools, the authority to invest funds for the District for the 2007-2009 school year.

Recommendation, consideration, discussion and action to approve or disapprove Michael Payne, Verdigris School Superintendent, as the authorized representative for Federal and State programs for the 2007-2008 school year.

Recommendation, consideration, discussion and action to approve or disapprove the renewal of leases with Dolphin Capital and with Arvest Bank for copy machines for the 2007-2008 school year.

Recommendation, consideration, discussion and action to approve or disapprove the renewal of our agreement with Software Technology, Inc. (STI) for the 2007-2008 school year.

Recommendation, consideration, discussion and action to approve or disapprove Summit Physical Therapy & Rehab as our physical therapy and occupational therapy provider for Verdigris Public Schools for the 2007-2008 school year.

Recommendation, consideration, discussion and action to approve or disapprove he contract for Michael Payne, Superintendent of Verdigris Public Schools.

Recommendation, consideration, discussion and action to approve or disapprove the salary schedules for the 2007-2008 school year.

Recommendation, consideration, discussion and action on a proposed executive session for the purpose of accepting the resignation of Dianne Forler (middle school teacher); hiring a Title I teacher (Chris Clarke), hiring a high school history teacher (Paul Hollon), hiring a third grade teacher, hiring a fifth grade teacher, hiring a middle school special education teacher, hiring a high school math/science teacher, hiring a baseball assistant/physical education teacher and a bus driver; discussion of vacant teaching positions; discussion and possible action on employee stipends of the assignment of extracurricular duties. 25 O.S. Section 307(B)1. Recommendation, consideration, discussion and action to approve or disapprove the Activity Fund Recap for June, 2007.

Recommendation, consideration, discussion and action to approve or disapprove encumbrances as follows: Year 7 General Fund: Nos. 810 thru 823 in the amount of $15,074.88; Year 8 General fund: Nos. 1 thru 51 in the amount of $195,843.70; Year 8 Building Fund: Nos. 1 and 2 in the amount of $127,199.48; Year 8 Bond Fund (35): Nos. 1 thru 5 in the amount of $16,614.34.

Recommendation, consideration, discussion and action to approve or disapprove warrants in Year 7 in the General Fund, Child Nutrition Fund, Bond Fund (35); Year 8 in the General Fund.



Justus-Tiawah Public Schools, Board of Education, Monday, July 9, 2007, 7 p.m., Board Room

Agenda:

Board to Consider Emergency Student Transfer Requests.

Board to Consider Resolution to Approve the Superintendent David Garroutte as Chief Executive Officer of the Board, and Authorize as Purchasing Agent with Authority to Approve Purchase Orders for the School between Board Meetings.

Board to Consider Designation of Superintendent as Authorized School Representative for Federal Programs including E-Rate, all State Programs, and all School Programs and Activities not listed for the 2007-08 School Year.

Board to Consider Designation of Superintendent to Approve School Fund Raising Events.

Board to Consider Appointment of Ginger Muncy as Fund Custodian of the Activity Account for the FY 2007-2008.

Board to Consider Designation of Ginger Muncy to be the Encumbrance and Minutes Clker for the FY 2007-2008.

Board to Consider participation in the Claremore Alternative Learning Co-op. for the 2007-2008 School year.

Board to Consider Internet Filtering Software, Internet Usage Policy, and CIPA Requirements for the 2007-2008 School Year.

Board to Consider contract for all Lawn Mowing Services for the 2007-2008 FT.

Proposed Executive Session to Discuss Items as Listed Pursuant to Title 25 O.S. Section 307(B)(1) of the Open Meeting Act.

Personnel Items—

Consideration of Certified Salary Schedule for FY 2007-2009.

Consideration of Principal’s Salaries for FY 2007-2008.

Consideration of Extra Duty Stipends for the 2007-2008 School Year.

Discussion, Motion, and Vote to Return to Open Session.

Statement of Executive Session Item.

Discussion and Action on Executive Session Items.

Superintendent’s Report



Oologah-Talala Public Schools, Board of Education, Monday, July 9, 2007, 7 p.m., Board Meeting Room

Agenda:

Rnewal of the lease/purchase of a Roof for the fiscal year ending June 30, 2008 as required under the provision of the Equipment Lease/Purchase Agreement dated June 9, 2008 between the district and Banc One Leasing Corporation.

Renewal of the lease-purchase of Classrooms, a Metal Roof and Equipment for the fiscal year ending June 30, 2008 as required under the provisions of the Equipment Lease/Purchase Agreement dated July 1, 2005 and Rogers County Industrial Authority.

Renewal of the lease-purchase of Buses and Technology equipment for the fiscal year ending June 30, 2008 as required under the provisions of the Equipment Lease/Purchase Agreement dated June 12, 2006 and RCB Bank.

Change order #001 for computer room at the middle school.

Lease/purchase agreements for the fiscal year ending June 30, 2008 between Oologah-Talala School District and/or Grand Lake Bank of Tulsa an d/or Arvest Bank of Bartlesville and/or Greater Bay Capital of San Francisco, CA.

Performance contract agreement with Trane Company.

Warrants of encumbrances.

Fundraiser requests.

Membership with the Oklahoma Schools Advisory council for the 2007-2008 school year.

Appointment: Activity Fund Custodian and co-Signers, Treasurer, Federal Programs Director, Special Education Director, Minutes Clerk and Substitute, Encumbrance Clerk and Substitute, Lunch Fund Secretary and Co-Signer

Sanctioning Booster Clubs for the 2007-2008 school year.

Executive session:

Resignation of Trina Gardner as middle school special education teacher and/or Leah Robertson as upper elementary teacher and/or Darla Martin as central office payroll/encumbrance clerk and/or Andrea Peverly as high school secretary.

Employment of Scarlett M. Sellmeyer as a first grade teacher and/or Kathie Thompson as upper elementary reading specialist and/or Robin Iceberg as school nurse and /or Mary Paquette as fifth grade teacher and/or Laura McMillen as a third grade teacher so the Board can return top open session and vote to employ or not employ the recommended applicants (25 O.S. Sect. 307 (B)(2).

Negotiations with certified and support personnel with no action to be taken.

Quarterly review of the superintendent’s evaluation with no action to be taken.



Board of Education, Sequoyah School Board Room, 16441 S. 4180 Road, five miles north of Claremore on Highway 66,

7 p.m., Monday, July 9

Agenda: Consent items including minutes, bills and claims, financial staements and action on emergency transfers;

Declare grasshopper mower as surplus;

Contract with Claremore School and Project CEEP for 2007-2008;

Certified Employee salary schedule for 2007-2008;

Executive session to discuss personnel items:

Resignation — Secondary teacher/coach, upper elementary teacher;

Employment — Two secondary teacher/coaches, support employees;

Action on Executive session;

Superintendent’s report.