BOARD OF COUNTY COMMISSIONERS

ROGERS COUNTY COURTHOUSE,

219 SOUTH MISSOURI,

COMMISSIONER’S MEETING ROOM 1-109

Monday, July 2, 9 a.m.

UNFINISHED BUSINESS: 1. Award Bid #0459 ñ 2007 or newer, Loader/Backhoe for District #3 (tabled from May 29, 2007; June 11, 2007; June 18, 2007 and June 25, meeting)

UTILITY PERMITS: 1. A T & T ñ David A Edgar, Manager-Engineering Design (Tulsa) ñ boring & trenching, bore county road NS/405 at the intersection of county road EW/40, parallel on north side of county road EW/40, east 1375 feet and bore county road EW/40 and parallel to county road EW/40 on south side for 1100 feet east, lying between Sections 26 & 35 of Township 23 North, Range 14 East of the I.B.&M.;, Rogers County; 2. A T & T ñ David Duer, Manager Engineering Design ñ trenching & boring, aerial ñ beginning approximately 1940 fee East of the SW/corner of Section 22, Township 21 North, Range 14 East, east buried 870 feet on north side of East 86th Street North, then beginning approximately 3446í east of the SW/corner of Section 22, Township 21 North, Range 14 East, south 41 feet under East 86th Street North, then, beginning 25 feet west of the NW/corner of Section 27, Township 21 North, Range 14 East, east buried 50 feet under North 161st East Avenue on the south side of East 86th Street North, then beginning 244 feet east of the NW/corner of Section 26, Township 21 North, Range 14 East, east aerial 4320 feet on south side of East 86th Street North to A T & T rt site;

CLAIMS: 1. Salaries; 2. Attendant Care; 3. Tort Claim of Jo Dawn Mathews — wrongful termination from employment, at this time consists of back pay and benefits in such amounts as would have been paid to her and all benefits that would have accrued during the involuntary absence of Jo Dawn Mathews from her employment with Rogers County and furthermore, Jo Dawn Mathews demands that she reinstated to her employment with Rogers County, Oklahoma, either in the County Clerksí Office of some other comparable position with Rogers County;

BLANKET PURCHASE ORDERS: 1. Materials, Supplies, Parts, Groceries & Prescriptions; 2. Orders Exceeding Amount of Issuance;

AGENDA ITEMS: 1. Approve/disapprove Agreement for Enhanced Emergency Number Service (E911) (Features and Associated Equipment) entered into between Oklahoma Communications Systems, Inc., d/b/a TDS Telecom, an Oklahoma Corporation and the Board of County Commissioners of Rogers County, Oklahoma for fiscal year beginning July 1 and ending on June 30, 2008 for a total of $222.90; 2. Discussion with possible action on presentation by Arthur Mathews regarding the problem of bats in the Planning Commission Building and recommend some solutions regarding UV lighting, air filters and other things and discussion with possible action on temporarily moving the Planning Commission offices from their present location at 212 South Missouri and moving into the Conference Room located on the 1st floor of the Rogers County Courthouse at 219 South Missouri; 3. Discussion with possible action on continuance of temporary verbal contract with ambulance service for City of Claremore to pay for 1/3 cost of dispatching ñ (originally approved on July 25, 2005); 4. Approve/disapprove Maintenance/Service Agreements with Owasso Copier Services for County Treasurer; County Clerk; County Commissionerís office; Planning Commission; County Assessor; District #1 County Warehouse; District #2 County Warehouse and District #3 County Warehouse; 5. Approve/disapprove County Clerkís Cash Book & Summary Report to the Rogers County Commissioners for June; 6. Approve/disapprove Resolution for Disposing of Equipment for Rogers County Assessorís Office ñ Sony cyber shot DSC-S600 digital camera, to be junked because itís broken; 7. Approve/disapprove Resolution for Disposing of Equipment for District #3 on Lexmark X85 printer/copier, sn#13481845610 to be junked;



CLAREMORE CITY COUNCIL

6 p.m. Monday

Claremore City Hall

104 South Muskogee

Consent Items:

Actual salary claims for pay period ending June 16, 2007 in amount of $383,225.26 and estimated salary claims for next pay period in amount of $460,000

Approve budget supplement for Street Department in amount of $960,000 for road improvements on Country Club East, Construction project #317

Approve purchase of 418 automated water meters from Water Products in amount of $100,000

Accept annual bids for concrete, asphalt and gravel

Accept annual bids for laboratory analysis services and chemicals for Water Treatment plant

Approve lump sum payment to Amber James from Oklahoma Municipal Retirement Fund (OMRF)

Approve Renewal of Lease Agreement between the City of Claremore and Frank C. and Ludmila Robson for use of park land behind Reasor’s — from July 1, 2007 to June 30, 2008 — $1 per year

Approve Renewa of Lease Agreement between the City of Claremore and Church at Claremore for use of park land — from July 1, 2007 to June 30, 2008

Approve Renewal of Lease Agreement between the City of Claremore and Claremore Elks Lodge #1230 for use of park land — from July 1, 2007 to June 30, 2008

Approve Renewal of Lease Agreement between the City of Claremore and Rogers County Health Dept. for use of park land — from July 1, 2007 to June 30, 2008

Approve Renewal of Lease Agreement between the City of Claremore and Rogers County Health Dept. for use of park land — from July 1, 2007 to June 30, 2008

Approve Renewal of Agreement for Administration of Sales Tax Ordinance of City of Claremore — Oklahoma Tax Commission

Approve Renewal of Agreement for Administration of the Use Tax Ordinance — Oklahoma Tax Commission

Approve Renewal of Agreement between City of Claremore and Claremore Main Street, Inc. from July 1, 2007 to June 30, 2008 ($30,000)

Approve Renewal of Agreement between City of Claremore and Claremore Convention and Visitors Bureau, Inc. for promotion of tourism from July 1, 2007 to June 30, 2008 ($ amount paid is three percent of City collected Hotel/Motel tax)

Approve separation agreement with Mark Rounds for years of service

Adopt Resolution requesting assistance from ODOC regarding FY 07 CDBG Small Cities Community Development Block Grant program

Adopt Resolution committing $61,700 in City resources to the CDBG project

Adopt Ordinance requiring structures that exceed 60 feet in height to obtain City Council approval before construction

Adopt Ordinance amending the City’s Defined Benefit Retirement Plan to exclude City Manager position

Adopt Ordinance adopting a Defined Contribution Retirement Plan for City Manager position

Adopt Ordinance amending Ordinance # 2002-07, providing for funds for special purposes of Municipal Government of the City of Claremore; levying tax on the gross receipts or proceeds on certain sales as herein defined; defining terms; prescribing procedures, remedies, lien and fixing penalties; fixing effective date; making provisions severable

Adopt Resolution authorizing the calling and holding of election to be held in City of Claremore on 11th day of September 2007 for purposes of submitting to the registered, qualified voters of said City the question of whether Ordinance adopted July 2, 2007 shall be approved which provides for funds for special purposes of the Municipal Government of the City, levies an excise tax of one percent on gross receipts or proceeds on certain sales as therein defined; amends Ordinance #2002-07; defines terms; prescribes procedures, remedies, lien and fixes penalties; and fixes effective date and termination date; and notifying the Rogers County Election Board of holding of such election (sales tax)

Accept bid and approve execution of contract documents for Country Club East Project #317 with APAC OK — Base Bid $907,949.15 and ADD Alternate Bid $263,097.67 — Total Bid in amount of $1,171,046.82

Approve additional expenditure for legal counsel in GRDA long-term power purchase contract negotiations in amount of $5,000

Approve budget supplement in amount of $1,079,014.92 for GRDA invoice line item

Executive Session

Adjournment